How to run your room on Stagetime

1. 01Set it up below — this is the real builder from your dashboard, wired to your venue. Pick a look and watch the preview change.
2. 02Copy the code it gives you and paste it into your site. Two lines, anywhere in the page HTML.
3. 03That is the whole install. There is nothing to maintain — publish an event in Ticketing and it appears; the night it passes, it drops off.

<iframe
  src="/widget/venue/your-venue/events?theme=auto&view=auto&calendarMode=month&showVenueName=true&showPrices=true&maxEvents=50"
  width="100%"
  height="800"
  frameborder="0"
  scrolling="no"
  style="border: none; border-radius: 12px; overflow: hidden;"
  title="your-venue - Events"
></iframe>

1. 01Paste the two lines below onto your site — a newsletter page, the footer, anywhere.
2. 02Anyone who signs up lands in Marketing → Contacts immediately, ready for the next campaign.
3. 03Ask for a name as well if you want to greet people by it in emails. Fewer fields means more signups, so only turn it on if you will use it.

<div id="stagetime-subscribe" data-venue="your-venue"></div>
<script src="https://stageti.me/embed/subscribe.js"></script>

1. 01Go to Marketing → Campaigns and write your email.
2. 02Send it. That is the whole difference — there is no domain step any more.
3. 03Your people will see it from Your Venue Name <your-venue@stageti.me>, and anyone who hits reply lands in your venue's contact inbox, not ours.

1. 01Go to Email settings → Custom domains and add the domain you already own — the same one as your website is ideal.
2. 02You will get a short list of DNS records. Add them wherever your domain lives (GoDaddy, Namecheap, Cloudflare, Squarespace). Copy them exactly; a trailing dot or a missing one is the usual reason this fails.
3. 03Come back and hit verify. DNS is usually minutes but is allowed to take up to 48 hours, so if it is not instant, that is normal — nothing is broken.
4. 04The moment the DKIM record verifies you can send from your own address. You do not have to wait for the rest.

1. 01Open Box Office Books and start a settlement for the night. Presale comes in on its own; you are only entering what the system could not see.
2. 02Add the door: cash, any card sales taken outside Stagetime, comps. This is the step that makes the number real — a settlement with presale only will understate the night.
3. 03Enter costs — door person, sound, anything else that came out of the night before splits.
4. 04Set the split and the performer payouts land per person. A weekend run of two or three shows settles together as one, which is how headliner deals are actually negotiated.
5. 05Mark it complete when the numbers are right, and finalized when it is closed for good. Finalized locks it — deliberately, because it is a financial record.

Cutting tapes by hand is the part nobody keeps up with. Someone asks for their six minutes, you scrub a four-hour file looking for them, export it, then fight with a file too big to text. This automates all of that except pressing record.

1. 1
   You record the show

   However you already do it. One long file per camera for the whole night — nothing per performer.
2. 2
   Our tool runs on your computer

   A small app on a PC at the venue watches the folder your cameras write to and picks up new recordings by itself.
3. 3
   It transcribes the show

   Speech to text, locally on that machine. The recording does not get uploaded for this.
4. 4
   It finds the performers

   The transcript is used to work out who was on and when. Somewhat accurately — see the matching guide for what makes it better or worse.
5. 5
   A performer asks for their tape

   They find their set on your request-a-tape page and request it.
6. 6
   It is cut and delivered

   The cut happens on your machine, gets uploaded, and sits in the cloud for about 72 hours while they download it. Then it is cleared out.

1. 01Pick the machine. It needs to stay on after the show and to see the drive your cameras record to. An NVIDIA GPU makes transcription dramatically faster, but it is not required — it will run on CPU, just slower.
2. 02Point your cameras at one folder. One folder per show night, files inside it. Multi-camera nights are fine, and so are recordings your camera split into several files — the parts are stitched back into one timeline.
3. 03Install and pair. Run the installer, then pair the machine to your venue with a code. That is the whole account setup; there are no API keys to copy around.
4. 04Do one dry run. Record something short, drop it in the folder, and watch it appear under Recordings. Better to find a wrong folder path on a Tuesday than after a sold-out Friday.

Cutting a set needs two things: a name, and the moment it starts and ends. Set-Clip uses the most reliable source available and only falls back when it has to.

Every set carries a small badge saying how it was identified, so you can see at a glance which are certain and which were worked out from audio.

1. 01A performer who cannot find their set taps Something wrong? Report it on the request-a-tape page. They can say roughly when they were on and what the MC called them.
2. 02It lands in Tape requests as an open issue, with their hints shown next to the sets detected that night.
3. 03You match them to the right set and rename it. They can buy it immediately.
4. 04Corrections accumulate. Once the same fix has enough weight behind it, it gets applied automatically to future detections of that name — so a comic whose name is regularly misheard stops being a recurring chore.

A tape has two parts to its price. You set your own share — what the venue makes on a tape. Stagetime adds a flat fee on top, which covers the CPU time to cut and encode the video and the cloud storage while the performer downloads it. The buyer pays the total. There is no percentage and no monthly cost.